Records Legacy Assistant
Please Note: The application deadline for this post has now passed.
Post Introduction
The role of Records Legacy Assistant (RLA) gives a unique opportunity to support four teams in the careful review of records associated with addressing historical correspondence and files held at Lambeth Palace. The role will also entail assisting in the research and identification of historic safeguarding correspondence.
The role will report to the Executive Legal Officer and will work closely with the Correspondence Team, the Records Office, Safeguarding Manager and the BACY
Team, to address and categorise backlogs of correspondence, records and filing.
The role will be office based at Lambeth Palace, due to the nature of this role. Flexible working hours may be considered and it may also be possible to work remotely on occasion, subject to agreement.
Please note, this is a 6-month fixed term contract.
The National Church Institutions comprises a wide variety of teams, professions and functions that support the mission and ministries of the Church of England in its vision to be a church, centred on Jesus Christ, for the whole nation - a church that is simpler, humbler, bolder.
We Include. You Belong.
Our Belonging and Inclusion Strategy aims for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.
Living out our values in all that we do, we:
- Strive for Excellence
- Show Compassion
- Respect others
- Collaborate
- Act with Integrity
We believe our commitment to belonging and inclusion fuels our progress and drives us forward. The NCIs are a safe, inclusive workplace for people of all backgrounds and walks of life. We welcome applications from people of all faiths and of no faith. We want to encourage applications from a diverse group of people who share our values. Even if you have never thought about working for us before, if you have the skills and experience we’re looking for then we would like to hear from you.
About the Department
Lambeth Palace is the home and office of the Archbishop of Canterbury and the centre of his ministry to the Church of England and the worldwide Anglican Communion. As a nationally and internationally significant religious leader, the Archbishop of Canterbury receives thousands of letters, e-mails, invitations and phone calls from members of the public every year, each of which needs to be carefully examined and an appropriate response or decision given and recorded. There are also many records and files for matters that are dealt with by the Archbishop and his staff.
What you'll be doing
This role will involve:
- Performing searches on databases and filing repositories to identify historic safeguarding correspondence which may have been misfiled or misaddressed.
- Filing records, including older paper records stored in the Records Office; boxing up previous years’ records, current records in paper and digital format as well as highly confidential files managed by the BACY Team, Safeguarding, Correspondence and Records Team, as required by the post.
- Enter data and metadata on a database, assigning file codes to digital and paper records, and filing appropriately according to the existing Filing Scheme and Retention Schedule.
- Managing and assessing e-records stored in shared staff folders, mailboxes and digital repositories. This includes identifying e-records of significant importance for Safeguarding or BACY teams and process them following the appropriate recordkeeping and legal requirements.
- Using a range of office software, including email, spreadsheets, and databases to undertake the work required of the role.
- Providing support to ongoing projects and reviews, scanning documents, retrieving records, sharing information via email, in person or via virtual platforms with colleagues.
- Supporting the Correspondence Team, Records Office, Safeguarding Manager and the BACY Team in managing records storage space, including removal, disposal, transfer, and retrieval of records held in separate repositories.
- Applying discretion and awareness of privacy rights, data protection legislation, data sharing restrictions legislation and rules inside and outside Lambeth Palace, in relation to the documents managed as the Records Legacy Assistant.
- Other duties as may be requested from time to time, including project-based work.
A comprehensive and supportive induction programme will be put in place for the post holder to ensure that they have all the information, access and contacts required to quickly acclimatise and excel in this role.
About You
The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups.
To be successful in this role, you will need to have:
- Experience of handling confidential records, files and data.
- Ability to use information technology, including experience of Microsoft Access or similar database packages.
- Ability to effectively analyse important documentation.
- Basic understanding of data protection legislation (including GDPR).
- An understanding of what good safeguarding looks like.
- High attention to detail including a high standard of accuracy when processing data.
- A methodical approach to routine tasks, including a willingness to follow procedures precisely.
For a detailed person specification, please see the attached job description.
Closing date: 9th August 2024
Interviews will be held on: 22nd August 2024
What we offer
Our benefits include:
- A salary of £33,382 per annum plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.
- 25 days annual leave (increasing to 30 days within 5 years) plus three additional days
- Structured induction programme and access to a range of development opportunities including apprenticeships
- Access to Occupational Health, and an Employee Assistance Programme
- Opportunity to the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies
We try to be as flexible as we can in your work pattern to support you with other commitments, and to give a good work-life balance.
