Procurement Category Officer – Facilities Management
Post Introduction
This purpose of the Procurement Category Officer role is to enable Parish Buying to provide facilities management services to Cathedrals and Church Buildings by sourcing at diocesan or regional level on behalf of parishes. The successful candidate will provide technical expertise in Facilities management while developing strong working relationships with the relevant teams. You will promote good practice and effective contract management to support various departments in delivering an effective, high quality Facilities Management service. This will include obtaining adequate specifications, running competitive tenders, appointing and managing preferred suppliers, and contract management.
In addition to the Facilities Management spend category, you will provide support for other business areas as our focus requires. This includes ensuring business requirements are delivered and Value for Money (VfM) objectives are achieved. You will collaborate with the NCI Procurement team as well as strategic suppliers in the execution of relevant deliverables as aligned in the Project plan. You will also provide support for supplier management and contract management processes, and the production of relevant management information such as spend reporting and savings tracking etc.
Please note, this is a 12-month fixed term contract.
The National Church Institutions comprises a wide variety of teams, professions and functions that support the mission and ministries of the Church of England in its vision to be a church, centred on Jesus Christ, for the whole nation - a church that is simpler, humbler, bolder.
We Include. You Belong.
Our Belonging and Inclusion Strategy aims for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.
Living out our values in all that we do, we:
- Strive for Excellence
- Show Compassion
- Respect others
- Collaborate
- Act with Integrity
We believe our commitment to belonging and inclusion fuels our progress and drives us forward. The NCIs are a safe, inclusive workplace for people of all backgrounds and walks of life. We welcome applications from people of all faiths and of no faith. We want to encourage applications from a diverse group of people who share our values. Even if you have never thought about working for us before, if you have the skills and experience we’re looking for then we would like to hear from you.
About the Department
Parish Buying is one of the 3 teams within the Giving Directorate. Parish Buying was established in 2011 to utilise the combined buying power of The Church of England’s 16,000 churches to negotiate competitive prices with suppliers across a range of different contracts, ensuring parishes have access to a suite of quality-assured products and services, while saving them time and money. Parish Buying operates as a trading entity within Church of England Central Services Trading Limited. This entity negotiates a wide range of contracts at discounted rates, including digital giving, furniture and church supplies. This new role will be within the Parish Buying team but will be expected to work closely with the sponsor department (Cathedrals and Church Buildings), NCI procurement team and others.
We are developing a new product which will leverage opportunities specifically within the facilities management categories. To deliver this agenda, we are seeking a category officer with expertise in Facilities Management to support the Head of Parish Buying deliver the core objectives of our strategy.
What you'll be doing
- Tendering facilities management for Heritage Church Buildings.
- Gathering requirements, technical design, and contracting of Facilities management.
- Coordinating the use of standard templates and documentation, ensuring that the relevant decision makers are correctly advised on the appropriate routes to deliver effective commercial supply outcomes.
- Managing the Facilities Management contract lifecycle from scoping, initial sourcing, to renewal/re-tendering. This will include providing support to the Buildings’ teams in relation to ongoing project management including proactively driving contract service reviews and ensuring suppliers are held to account for the delivery of key SLAs and KPIs.
- Developing a Facilities Management sourcing strategy, ensuring key contract renewal/re-tender exercises are planned and undertaken in good time, with the full engagement of key stakeholders for the specific project.
About You
The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups. As a Disability Confident employer, we are committed to recruiting disabled people. We offer interviews to disabled people who meet the minimum criteria for the role.
To be successful in this role, you will have:
- A proven track record of successfully delivering complex sourcing strategies in Facilities management.
- Significant experience in sourcing and procuring facilities management in a large/complex or diverse organisation.
- Knowledge and experience in scoping requirements through to contract award, including developing the business case, designing the evaluation methodology and putting in place a strategy for appropriate risk assessment and management
- Strong attention to detail.
- Customer-focussed and able to manage diverse & strong stakeholder groups.
- Must possess MCIP or be at least at level 5 with evidence of completing MCIPS within a year.
For a detailed person specification, please see the attached job description.
What we offer
Our benefits include:
- A salary of £46, 577 per annum plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.
- 25 days annual leave (increasing to 30 days within 5 years) plus three additional days
- Flexible working hours and location, with an expectation of just 1 day per week in our office in Westminster
- Structured induction programme and access to a range of development opportunities including apprenticeships
- Access to Occupational Health, and an Employee Assistance Programme
- Opportunity to the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies
We try to be as flexible as we can in your work pattern to support you with other commitments, and to give a good work-life balance.
