Personal Assistant to Bishop of Plymouth
Please Note: The application deadline for this post has now passed.
Post Introduction
The Personal Assistant to the Bishop of Plymouth role provides reliable and conscientious secretary and personal assistant work to the Bishop of Plymouth. This includes general administrative support, diary and appointment management, financial management and accounts, and the day to day running of the Bishop’s Office. The role requires a high degree of autonomous working and some flexibility to work from home as and when necessary. This is a part-time role, of 29 hours per week.
About the Department
The Bishop of Plymouth is a suffragan (assistant) bishop to the Bishop of Exeter. The Bishop of Plymouth has immediate responsibility for people and matters relating to the archdeaconries of Plymouth and Totnes and works closely with the Archdeacons of Totnes and Plymouth. The Bishop meets regularly with the Rural Deans and the Ministry Development Group for each archdeaconry. The Bishop of Plymouth works from the Bishop’s residence and the PA is based at the office at St Mark’s Church.
What you'll be doing
- You will build an effective relationship with the Bishop through daily communications via phone, email and text and regular in person meetings.
- You will provide high quality support to the Bishop and be an efficient and informative first point of contact for clergy, lay officers and all external contacts.
- You will manage the Bishop’s accounts; ensuring cheque entries, debit card payments and direct debits are logged and reconciled on a regular basis. This will involve keeping accurate notes, correspondence and records, and place on file as appropriate.
- You’ll be required to coordinate and support many processes relating to clergy, including Clergy appointments and reviews.
- You’ll be responsible for the day to day running of the office at St Mark’s Church, ensuring good office systems are in place and developed to ensure maximum office efficiency.
- You will ensure that all diocesan Safeguarding policies and procedures are adhered to, owning Safeguarding training to level C4, plus Domestic Abuse awareness training and any additional training and awareness relating to the specific sensitives and responsibilities of the role.
- You will role model inclusive behaviours in day to day working practices and work in accordance with diocesan equal opportunity policies.
About You
The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups. As a Disability Confident employer, we are committed to recruiting disabled people. We offer interviews to disabled people who meet the minimum criteria for the role.
You’ll need to have professional experience of providing administrative support within a diverse working environment and have evidence of experience of a high level of professional working.
You’ll need to have a flexible approach to duties and working hours, including attending occasional evening/weekend functions.
A full driving licence and use of a car would be helpful, however this is not a necessary requirement. The Personal Assistant role as it currently stands will require a basic disclosure certificate from the Disclosure and Barring Service.
The full person specification can be found within the job description attached.
Closing date for applications is 30th July 2024
Interviews are expected to take place on 8th August 2024
What we offer
A salary of £24,087.40 pro rata (£29,071.00 FTE) plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.
We try to be as flexible as we can in your work pattern to support you with other commitments, and to give a good work-life balance.
