Net Zero Carbon Grant Administrator
Post Introduction
ABOUT THE ROLE
Your core responsibilities will include:
- Ensure timely submission of grant documentation, reports, payment claims, and any additional paperwork requested by project teams, following up with the grantee/applicant in the event of any late or incomplete documents.
- Maintain timely and efficient processing of grant acceptance paperwork, ensuring all documentation is submitted on time, is complete, and is filed correctly.
- Process grant claims promptly and efficiently.
- Prepare approval panel materials and draft minutes, ensuring accurate and clear records are kept of decision outcomes.
- Circulate grant agreements for signature ensuring timely return by signatories to enable prompt grant set-up.
Grants Pipeline
- Create, maintain, and update pipeline trackers for Net Zero Carbon and Buildings for Mission funding streams
- Liaise with project leads and team managers to understand needs and requirements for funding streams and providing administrative support and recommendations for a co-ordinated approach to maintaining and updating pipeline records.
Data and Record Keeping
- Maintain accurate records on grant making decisions and governance.
- prepare administrative processes and grant records for migration to a new Grants database.
The Church of England is for everyone and we want to reflect the diversity of the communities we serve across the whole country. Therefore, while of course we welcome all applications from all interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups.
You will be extremely well organised, with strong attention to detail and understand how good governance and robust administrative processes can support effective grant making.
You will also need:
- Substantial hands-on administrative experience, ideally in a grant-making environment, or on a high-profile programme involving multiple stakeholders.
- Experience in developing, implementing and maintaining effective administrative systems and processes.
- Experience of administrative support within a governance process to trustees and senior stakeholders, including drafting and presenting panel papers
- Highly IT literate with substantial hands-on experience of Microsoft applications.
- A salary of £33,382, plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of your salary.
- 25 days annual leave (increasing to 30 days within 5 years) plus eight bank holidays and three additional days (pro-rated if working part-time).
- We welcome all flexible working arrangements requests with locations with an expectation of just 1 day per week in the Church House, Westminster office. This is looked at in a case-by-case scenario and if this fits within the department’s needs. We try to be as flexible as we can in your work pattern to support you with other commitments, and to give a good work-life balance.
- We offer many services and initiatives under our Family Friendly Programme, some of these include enhanced Maternity Leave initiative, Adoption leave, Paternity Leave, & Shared Parental Leave. Structured induction programme and access to a range of development opportunities including apprenticeships
- Access to Occupational Health, and an Employee Assistance Programme
- Access to the Department of Education Restaurant and Westminster Abby with a plus-one guest.
- Apply for eligibility for an Eyecare voucher.
- Opportunity to the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies.
- Strive for Excellence
- Show Compassion
- Respect others
- Collaborate
- Act with Integrity