Executive Assistant to the Directors for Vision and Strategy
Post Introduction
The purpose of the Executive Assistant is to provide executive administrative support to the Co-Directors for Vision and Strategy. This includes diary and meetings management, taking initiative in writing briefings, conducting research, drafting papers and presentations and providing support for senior level-meetings and organising monthly team meetings and an annual residential.
About the Department
The Vision and Strategy team supports the whole Church in its engagement with the Church of England's Vision and Strategy for the 2020s which has three strategic priorities: to be a church of missionary disciples, to be younger and more diverse, and to develop a mixed ecology - being church in varied forms and settings.
What you'll be doing
In this role you will:
- Provide executive administrative support in all areas, including, but not exclusively, making practical arrangements for meetings and visits, maintaining, developing and reviewing records of meetings, presentations and papers, and processing expense claims.
- Act as the first point of contact for the Directors, triaging all correspondence, dealing with requests as appropriate and understanding when requests need to be passed on to another relevant member of staff.
- Deal sensitively, independently and with initiative with a considerable amount of discrete engagement by telephone, email and correspondence, often dealing with matters of confidentiality.
- Manage the Directors’ diary, proactively engaging with senior stakeholders across the Church on their behalf.
About You
The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups. As a Disability Confident employer, we are committed to recruiting disabled people. We offer interviews to disabled people who meet the minimum criteria for the role.
To be successful in this role you will have:
- Experience of managing the diary of a director and providing proactive support.
- Proven track-record in preparing presentation slides and high-quality papers and documents.
- Demonstrable experience of executive level office management and administrative support.
- Excellent and demonstrable IT knowledge, including advanced knowledge and use of Microsoft Office Suite, especially Powerpoint, Excel, Outlook, Teams and SharePoint.
- Ability to think and plan ahead, prioritise and meet complex deadlines.
- Ability to work under pressure using own initiative and to work unsupervised, as well as collaboratively.
For a full person specification, please see the attached job description.
Interviews are expected to be held on 14/15 November 2024.
What we offer
Our benefits include:
- A salary of £38,918 per annum plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.
- 25 days annual leave (increasing to 30 days within 5 years) plus three additional days
- Flexible working hours and location, with an expectation of just 1 day per week in our office in Westminster (This team goes into the office on a Monday)
- Structured induction programme and access to a range of development opportunities including apprenticeships
- Access to Occupational Health, and an Employee Assistance Programme
- Opportunity to the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies
We try to be as flexible as we can in your work pattern to support you with other commitments, and to give a good work-life balance.
The National Church Institutions comprises a wide variety of teams, professions and functions that support the mission and ministries of the Church of England in its vision to be a church, centred on Jesus Christ, for the whole nation - a church that is simpler, humbler, bolder.
We Include. You Belong.
Our Belonging and Inclusion Strategy aims for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.
Living out our values in all that we do, we:
- Strive for Excellence
- Show Compassion
- Respect others
- Collaborate
- Act with Integrity
We believe our commitment to belonging and inclusion fuels our progress and drives us forward. The NCIs are a safe, inclusive workplace for people of all backgrounds and walks of life. We welcome applications from people of all faiths and of no faith. We want to encourage applications from a diverse group of people who share our values. Even if you have never thought about working for us before, if you have the skills and experience we’re looking for then we would like to hear from you.
