Events and Team Coordinator
Post Introduction
About the Department Role
You will coordinate and deliver national and local events and provide core administrative support that enables the Enabling Choice delivery team to engage effectively with clergy and diocesan partners. You will manage event logistics, maintain high standards of attendee experience, administer budgets and contracts, and ensure smooth operational delivery for workshops, seminars, conferences and online sessions. You will work closely with colleagues in customer service, communications, digital and regional teams to turn insight into well-designed events, capture feedback and make continuous improvements.
What you'll be doing
Planning and delivering online and in person events
- Design event formats such as seminars, workshops and webinars to meet service goals
- Manage an annual calendar that supports regional priorities and national service delivery.
- Prepare run sheets, risk assessments and accessibility plans for each event, as required.
Managing logistics and suppliers
- Book venues, catering, travel and accommodation within budget and procurement rules
- Brief and manage suppliers including speakers, facilitators and technical teams
Supporting inclusive participation and digital Access
- Support registration and communications to help attendees prepare and feel welcomed
- Assist with event moderation, where needed and ensure environments are inclusive, respectful and professionally run
- Coordinate accessibility, dietary and safeguarding needs so all participants can take part safely and comfortably
- Provide technical support for online and hybrid events, including setup, troubleshooting and use of interactive tools
- Ensure recordings and resources are available after events and accessible across different devices and levels of digital confidence
Reporting, Evaluation and Speaker Coordination
- Collect feedback and attendance data to improve future events
- Write post-event reports
Team Administration and Financial Support
- Support the Governance structure for the work e.g. arranging meetings, taking notes, following up actions.
- Process invoices, raise purchase orders and track basic spending for the wider team
- Support senior leaders in pulling the team together for meetings including facilitating and arranging training
- Support onboarding of new colleagues.
- Support other team projects, pilots and service launches as needed
- Support the Board’s Safeguarding policy and procedures
About You
The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups. As a Disability Confident employer, we are committed to recruiting disabled people. We offer interviews to disabled people who meet the minimum criteria for the role.
Please refer to the Job Description for more information about the role and person specification.
What we offer
Your Salary
- A salary of £40,572 per annum, plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of your salary.
Your Benefits
- 25 days annual leave (increasing to 30 days within 5 years) plus eight bank holidays and three additional days (pro-rated if working part-time).
- We welcome all flexible working arrangement requests. This is looked at in a case-by-case scenario and if this fits within the department’s needs. We try to be as flexible as we can in your work pattern to support you with other commitments, and to give a good work-life balance.
- We offer many services and initiatives under our Family Friendly Programme, some of these include enhanced Maternity Leave initiative, Adoption Leave, Paternity Leave, & Shared Parental Leave. Structured induction programme and access to a range of development opportunities including apprenticeships.
- Automatic enrolment and access to Medicash (one of the UK’s leading health cash plan providers), providing you with many services including reimbursements of routine dental treatment, optical, specialist consultations, and therapy treatments. Unlimited access to virtual GP & Private prescription service and health & Stress related helplines.
- Access to Occupational Health, and an Employee Assistance Programme
- Access to the Department of Education Restaurant and Westminster Abbey with a plus-one guest.
- Apply for eligibility for an Eyecare voucher.
- Opportunity to join the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies.
ABOUT NATIONAL CHURCH INSTITUTIONS
The National Church Institutions comprises a wide variety of teams, professions and functions that support the mission and ministries of the Church of England in its vision to be a church, centred on Jesus Christ, for the whole nation - a church that is simpler, humbler, bolder.
We Include. You Belong.
Our Belonging and Inclusion Strategy aims for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.
Living out our values in all that we do, we:
- Strive for Excellence
- Show Compassion
- Respect others
- Collaborate
- Act with Integrity
We believe our commitment to belonging and inclusion fuels our progress and drives us forward. The NCIs are a safe, inclusive workplace for people of all backgrounds and walks of life. We welcome applications from people of all faiths and of no faith. We want to encourage applications from a diverse group of people who share our values. Even if you have never thought about working for us before, if you have the skills and experience we’re looking for then we would like to hear from you.
Please note: You must have the right to work in the UK to be considered for the role.
