Administration Officer
Post Introduction
WE ARE HIRING!
The National Society for Education (NSE) is seeking an Administration Officer who will work across two teams:
- Operations Team – providing support on procurement, contracts, governance, and data protection.
- Curriculum and Inclusion Team – offering administrative support for a few hours each week.
This is a fixed-term role to cover the substantive post-holder during their secondment.
Key Responsibilities
- Manage open contracts, including:
- Completing IR35 assessments
- Processing procurement and contract request forms
- Sending contracts for signing and maintaining trackers
- Liaising with Finance for supplier setup
- Provide diary management support and resolve scheduling conflicts
- Assist with event delivery (Eventbrite listings, room bookings, catering)
- Minute meetings and support governance activities
- Create and manage online forms and maintain the Office Manual
- Respond to queries and manage shared inboxes
- Coordinate weekly team huddles and send e-cards for birthdays
Key Role Requirements
- The post-holder will need to travel on occasion. This could be for NSE Team Days, NSE Residential (one overnight stay in the Autumn each year), Operations Team Days, or other events such as the National Conference. It is anticipated that there will be approximately 12 travel days per year, although this will vary.
- This is a remote role, and can be fulfilled as a fixed-term contract until 31 December 2026 or as a secondment.
- A basic DBS check will be required as part of our pre-employment checks.
To succeed in this role, you will need to have the following:
- Confidentiality and discretion with the ability to handle sensitive information. tactfully, with the ability to manage multiple workstreams and conflicting deadlines.
- Proactive and organised with strong time management skills.
- Outstanding communication skills, both written, verbal and numerical skills.
- Proficient use of Microsoft Office suites and other Microsoft 365 apps.
- Ability to prioritise multiple demands and meet deadlines.
- Flexible and adaptable in a changing environment.
- Ability to work independently in a remote team.
About You
The Church of England is for everyone, and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups. As a Disability Confident employer, we are committed to recruiting disabled people. We offer interviews to disabled people who meet the minimum criteria for the role.
Please refer to the Job Description for more information about the role and person specification.
What we offer
Your Salary
- A salary of £34,801 per annum, plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of your salary.
Your Benefits
- 25 days annual leave (increasing to 30 days within 5 years) plus eight bank holidays and three additional days.
- We welcome all flexible working arrangement requests. This is looked at in a case-by-case scenario and if this fits within the department’s needs. We try to be as flexible as we can in your work pattern to support you with other commitments, and to give a good work-life balance.
- We offer many services and initiatives under our Family Friendly Programme, some of these include enhanced Maternity Leave initiative, Adoption Leave, Paternity Leave, & Shared Parental Leave. Structured induction programme and access to a range of development opportunities including apprenticeships.
- Automatic enrolment and access to Medicash (one of the UK’s leading health cash plan providers), providing you with many services including reimbursements of routine dental treatment, optical, specialist consultations, and therapy treatments. Unlimited access to virtual GP & Private prescription service and health & Stress related helplines.
- Access to Occupational Health, and an Employee Assistance Programme
- Access to the Department of Education Restaurant and Westminster Abbey with a plus-one guest.
- Apply for eligibility for an Eyecare voucher.
- Opportunity to join the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies.
ABOUT NATIONAL CHURCH INSTITUTIONS
The National Church Institutions comprises a wide variety of teams, professions and functions that support the mission and ministries of the Church of England in its vision to be a church, centred on Jesus Christ, for the whole nation - a church that is simpler, humbler, bolder.
We Include. You Belong.
Our Belonging and Inclusion Strategy aims for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.
Living out our values in all that we do, we:
- Strive for Excellence
- Show Compassion
- Respect others
- Collaborate
- Act with Integrity
We believe our commitment to belonging and inclusion fuels our progress and drives us forward. The NCIs are a safe, inclusive workplace for people of all backgrounds and walks of life. We welcome applications from people of all faiths and of no faith. We want to encourage applications from a diverse group of people who share our values. Even if you have never thought about working for us before, if you have the skills and experience we’re looking for then we would like to hear from you.
Please note: You must have the right to work in the UK to be considered for the role.
